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The White House 1600 Pennsylvania Avenue NW Washington, DC 20500 FINANCIAL MANAGEMENT Period Covered by This Audit: _______ 2001, 2002, 2003, 2004, 2005, 2006, 2007 The purpose of this Financial Management/Audit Checklist is to provide the audit committee/ Public/ World with a tool, or guideline, with which to conduct an inspection of the books and records and a review of the financial management practices of the White House _______. BUDGET How was the budget figure reached? What types of information are required but not available? Is there a difference between honesty and truthfulness? Is there a different between dishonesty and lying? When have you been honest? How do you contribute to achieving your organization's objectives? How are nonconforming products/services identified? How are customer complaints handled? What's the largest complaint category? What's being done about it? Has the amount of complaints changed over time? How are personnel trained in their roles in preventing complaints? How are customers made aware of actions on their complaints? What tools are used to identify the causes of complaints? Who's involved in reviewing the organization's performance? What actions have resulted from these reviews? How are records of the reviews generated? What tools are used to pursue continual improvement? Was the budget prepared by a budget committee? Yes I No If "NO" Who prepared the budget? _________________________________________ Did the Treasurer prepare a detailed, written financial report every month? Yes I No If "NO" Explain:_________________________________________________________ Were the reports clear, concise, and easily understood? Yes I No If "NO" Explain:_________________________________________________________ Did the reports show, in detail, the source(s) of all income and expenses? Yes I No If "NO" Explain:__________________________________________________________ Was there any period of time which exceeded sixty (60) days when no written Treasurer's report was provided? Yes I No If "YES" Explain:__________________________________________________________ Did the Treasurer prepare an annual or year-end detailed, written financial report? Yes I No If If "NO" Explain:_________________________________________________________ Did two (2) or more people always count the funds? Yes I No If "NO" Explain:_________________________________________________________ Was a receipt always written from the Treasurer to the person who gave funds to the Treasurer? Yes I No If "NO" Explain:_________________________________________________________ Was all income properly allocated and categorized into the appropriate budget line-items? Yes I No If "NO" Explain:_________________________________________________________ Were all expenditures properly allocated and categorized into the appropriate budget line-items? Yes I No If "NO" - Explain:_________________________________________________________ Was there a proper invoice or receipt for each expenditure? Yes I No If "NO" Explain:_________________________________________________________ With which bank does the White House maintain its accounts? Does the White House have more than one account? Yes I No If "YES" Explain: ___________________________________________________________ Are all the checks imprinted with sequential numbers'? Yes I No If "NO" Explain:_________________________________________________________ Were all the checks properly signed by two (2) officers? Yes I No If "NO" Explain:_________________________________________________________ Are all the checks accounted for including any voided checks? Yes I No If "NO" Explain:_________________________________________________________ Does the records have a copy of the current bank signature cards? Yes I No Was the Treasurer cooperative during the audit? Yes I No If "NO" - Explain: ________________________________________________________ Were there questions that could not be answered solely by an examination of the books and records - that required additional information from the Treasurer or another person? Yes I No If "YES" Explain: _______________________________________________________ Were the books and records legible? Yes I No Were the books and records maintained in ink? Yes I No Were the books and records maintained on computer? Yes I No If "YES" - Were there printed copies of all the information made available to the Public? Yes I No Next